Introduction

This Privacy Notice explains how Yatton and Congresbury Wildlife Action Group (YACWAG) collects, uses and protects your personal information when you visit our website at https://yacwag.org.uk, subscribe to our updates or otherwise interact with us. We are committed to protecting your personal data and respecting your privacy.

Who we are

YACWAG is a registered charity in England and Wales dedicated to protecting local wildlife, nature reserves and habitats. For the purposes of data protection law, YACWAG is the data controller.

Charity number: 1076362
Email: [email protected]

Information we collect

We may collect and process the following types of information:

Information you provide directly

• Contact details such as name and email address.
• Membership information.
  Volunteer details.
• Donations and Gift Aid information.
• Event bookings and attendance.
• Enquiries and correspondence.

Information collected automatically

When you visit our website we may collect:

• IP address.
• Browser type and device information.
• Pages visited and time spent on the site.
• Cookie data (see our Cookie Policy for more information).

Information from third parties

We may receive information from payment processors, event booking systems and email newsletter platforms.

Legal basis for processing

We only process your personal information when we have a lawful basis for doing so. These bases include:

• Consent (for example when you subscribe to our newsletter).
• Contract (for example to manage your membership).
• Legal obligation (for example Gift Aid documentation).
• Legitimate interests (for example to improve our website or communicate with volunteers).

How we use your information

We use personal data to:

• Manage memberships and donations.
• Respond to enquiries.
  Organise events and volunteering.
• Send newsletters, updates and appeals.
• Improve our website and services.
• Fulfil legal obligations, including financial record keeping.

We will only contact you for marketing purposes with your consent. You can withdraw consent at any time.

Sharing your information

We may share your information with trusted third parties such as:

• Payment processors.
• Email newsletter platforms.
• Event booking systems.
• Professional advisers.

These organisations are required to process your data securely and only for the purposes we specify.

We do not sell your personal information to any third parties.

How long we keep your information

We retain personal data only for as long as necessary to fulfil the purposes outlined in this notice, and in accordance with legal and accounting requirements. Some records, such as Gift Aid declarations, must be kept for at least six years.

Protecting your data

We take appropriate technical and organisational measures to protect your personal information against unauthorised access, loss or alteration. Access to personal data is restricted to authorised personnel only.

Your rights

Under data protection law you have the right to:

• Request access to your personal information.
• Request correction of incorrect data.
• Request deletion of your data (where applicable).
  Object to certain types of processing.
• Withdraw consent at any time.
• Request that we restrict processing.
• Request a copy of your data in a portable format.

To exercise any of these rights, contact us using the details above.

Transfers outside the UK

Some of the third party services we use may store data outside the UK. Where this occurs we ensure that appropriate safeguards are in place, such as standard contractual clauses.

Links to other websites

Our website may contain links to third party websites. We are not responsible for the privacy practices or content of those sites and encourage you to review their policies.

Updates to this Privacy Notice

We may update this notice occasionally. Any updates will be posted on this page and the date below will be amended.

Contact details

If you have questions about this notice, or wish to exercise your rights, please contact:

Email: [email protected]

If you are not satisfied with how we handle your data you can lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk

Last updated: November 2025